Does My Business Need Property Management Software?

Whether you’re a landlord with a single rental property, a lettings agent managing multiple tenants and properties, or an estate agent overseeing a growing portfolio of properties, there’s one question that will inevitably cross your mind sooner or later: Is it time to invest in a property management software? The answer? Yes. And here’s why.

The power of a Centralised Platform

From collecting rent payments, to maintenance requests and essential property management tasks, to making sure you’re staying compliant with legislation and more, managing properties involves an extensive list of responsibilities.

Trying to juggle all of these tasks manually, or across multiple systems, is not only time-consuming, it also leaves you at risk of errors, of varying degrees of severity. No one wants to increase the risk of errors, especially when it comes to legislation, and we all know the phrase “time is money”, and when it comes to property management; it really is.

A dedicated Property Management Software can mean the difference between streamlined, and a mess, and increasing revenue, to not spotting the areas leaking money.

togetha was built by landlords, for landlords. We understand exactly what is needed to manage properties effectively, which is why we built togetha, to bring everything into one easy-to-use, streamlined platform.

Having one centralised platform makes property management so much easier, bringing all your essential data, tasks, and interactions into a single place. Having everything all together means that you’ve just increased your business process efficiencies massively, congratulations! Now you can handle rent payments, maintenance requests, appointment scheduling, document storage, and compliance and audit tracking, all in one place.

That means less time spent on admin work, and more time spent growing your business.

The Real Cost of Manual Processes

Many landlords and property professionals hesitate to adopt new software and ways of doing things because they believe their current method “works fine”, or “we’re only a small team and we don’t need it”.

On the surface, these seem like perfectly reasonable statements. But have you

really

considered the hidden costs of manual management?

Lost Time

: Hours spent handling administrative tasks that can be automated. (the average togetha customer saves 20 hours of admin time each week -

).

Errors & Oversights

: Missed payments, forgotten maintenance requests, compliance requirements overlooked, and not forgetting human error for reporting on figures.

Tenant Churn

: Poor, disjointed communication and slow response times can lead to tenant dissatisfaction and turnover. Do you like it when you have to submit a form on a website, wait ages for a response, then transition to email trails that are confusing and long-winded when you’re trying to deal with a company? Wouldn’t you rather have everything in one place, with transparent communication? So would your tenants.

Missed Revenue Opportunities

: Instead of manually managing documents and payments, you could be sourcing new properties, or refining your marketing, of providing really excellent customer service, that reduces churn and increases revenue.

Key Benefits of Property Management Software

Streamlined rent Collection & Financial Insights

Chasing rent payments manually can be frustrating and let’s face it, a time sapper. togetha allows you to process rent payment seamlessly, reducing delays and improving your cash flow. You can chase rent across your entire tenant database in just one click. Be honest now, how much time would that save you or your team every month?

With built-in financial insights and reporting, landlords and property managers can track revenue, expenses, and profitability at a glance, in real time. No more guesswork or waiting for end-of-month reports, just clear, actionable data.

Enhanced Maintenance Tracking & Proactive Communication

Maintenance issues left unchecked can turn into expensive problems. togetha empowers tenants to report issues as soon as they happen, on the tenant portal, allowing for a speedy resolution before they get worse. Landlords and property managers can schedule appointments with contractors directly through togetha, keeping tenants in the loop at all times, from initial reporting, through to job completion. And because everything is all in the same place, you have a built-in audit trail, shared and transparent for everyone.

Still wanting to spend hours filtering through email enquiries, phone messages, missed appointments, and miscommunication when you could handle everything with ease in a single place?

Improved Time Management & Productivity

Your time, and your team’s time, has a monetary value. Every hour spent manually actioning tasks that could otherwise be automated via a property management software is an hour not spent on revenue-generating activities. Instead of wasting time on admin, using a single platform allows you to shift focus towards attracting new tenants, providing exceptional customer service, and expanding your portfolio. Or, if you prefer, simply gives you back your time to pursue other activities.

If you or your team spend more time on admin every month in paid salary than the cost of paying for the property management software, you’re already losing money. Add in the additional benefits of having everything streamlined and with real-time reporting, and you’re now also losing the opportunity to increase revenue too. Ouch.

Secure Document & eSigning

Gone are the days of sorting through piles of paperwork or searching through endless email chains. togetha provides secure document storage and eSign functionality, making lease agreements and tenancy notices easily accessible and legally binding, whilst keeping compliance documents like EPC and Right to Rent securely stored and easily accessed. We’ll even automate sending them out at the start of each tenancy, so you don’t have to, and remind you when the certificates are due for renewal.

Is it Time to Invest in Property Management Software?

If you’re spending more time on admin than growing your business (or doing things you enjoy, if your goal is to have more free time as a landlord), then the answer is “yes, it is time to invest in property management software”. With togetha, you gain efficiency, organisation, and peace of mind, all whilst improving relationships with tenants and maximising revenue.

No matter how many properties you manage, having a centralised, automated platform in place allows you to operate at maximum efficiency and productivity. So, rather than asking “Does my business need property management software?”, maybe the question is “How much money and productivity am I prepared to lose from not having it?”

To book a no-commitment demo of togetha and see how much time and money you could save, click

.